It is time to file your Fair Share Contribution/Employer HIRD form again.
By now you may have received a notice from the Massachusetts Division of Unemployment Assistance (DUA) regarding the requirements to complete the "Fair Share Contribution" (FSC) filing online report. All Massachusetts employers with 11 or more full-time equivalent employees are required to complete their online Heath Care Reform Fair Share filing between January 1st and February 15th whether or not notification is received from the Division of Unemployment Assistance (DUA).
For those employers who have been filing quarterly during 2012, this is one more quarterly report. For those who have not been required to file quarterly, this is an annual report required to be filed by February 15, 2013. (The period you will be reporting on is October 1, 2012 - December 31, 2012).
This filing will determine / certify whether or not you are liable for the Fair Share Contribution and will enable you to respond to the Health Insurance Responsibility Disclosure ("HIRD") questions about the health coverage you provide for your workers. Simply being required to file does not mean that you will owe a Fair Share Contribution. That determination is made when you file and provide the information required by law and regulations.
Note that even if you didn't receive the notice from the DUA you are required to complete the online filing in a timely manner.
The online report should take about 15 minutes to complete and detailed instructions are available within the filing. If you use a third party payroll / accounting service you may need to obtain information from them to assist you in completing this process. You will be asked for information regarding payroll records, insurance carriers, premiums and contribution amounts. Annual filers will also have to certify that they were in compliance during the quarters that filings were waived. Have on hand the following information:
- DUA number
- Number of full-time (35 hours/week) employees
- Number of employees participating in your plan
- Current premium rates
- Current employee contribution rates
- Insurance company name and policy number
Upon completion, the report will determine any liability for making FSC payments and whether future filings will be required on a quarterly or annual basis. Pay close attention to the "Summary" section, which will indicate the future filing frequency requirements. You will be given a re-entry number so that you can enter and exit the system as often as needed to complete all of the required questions. Remember, the filing will not be complete until you certify and receive a confirmation number. If you fail to complete this process you will receive a non-filer notice and, potentially, an FSC tax assessment in the future. As always, feel free to contact us with any questions or if we can be of any assistance.
The following is the link to the on-line reporting system:
Employer Fair Share Contribution On-Line Reporting System